How To Select Tenants Using A Property Management Software

Selecting the right tenants for your property is critical to being a successful landlord. The wrong tenant can damage your property, rack up late fees, and cause other headaches. With so much riding on the decision, it’s important to take your time and select tenants carefully.

However, this process can be time-consuming and tedious. Luckily, there’s a way to streamline the tenant selection process using free property management software.

As a property manager, you are responsible for finding and screening tenants for your rental properties.

This can be daunting, but property management software can make the process much easier and help you confidently select the best tenants for your units. When screening tenants, there are a few key things to look for:

1. Financial Stability

Can the tenant afford the rent? You want to ensure that your tenant can pay their rent on time and in full each month. There are a few ways you can screen for financial stability. One is to run a credit check.

This will give you an idea of whether or not the tenant has a history of paying their bills on time. Another way to screen for financial stability is to ask for references from previous landlords.

This will give you an idea of whether or not the tenant has been reliable in the past. Finally, you can ask the tenant for proof of income. This will help you to gauge whether or not the tenant will be able to afford the rent.

2. Criminal Background

Criminal Background

This can be done by running a background check on the potential tenant using online tools. If the tenant has a criminal record, it is important to determine if the offense is serious enough to disqualify them from being a tenant.


3. Rental History

Ask for references from previous landlords and look for any red flags in their rental history. First, check to see if they have any past evictions. An eviction can signify that the tenant is difficult to deal with or that they don’t take their financial obligations seriously.

Next, take a look at how long the tenant has stayed in their previous rentals. If they’ve always moved around frequently, it could be an indication that they’re not happy with where they live and may cause problems for you as well.

Finally, check to see if the tenant has been late on rent or missed payments altogether. This can signify financial trouble and make it difficult for the tenant to pay rent on time.

4. Credit Score

Credit Score-Property Management Software

This will indicate their financial responsibility and whether they’re likely to pay their rent on time. A high credit score means they’re more likely to be a good tenant, while a low credit score could mean they’re a higher risk. Also, check their rental history.

If they’ve had a history of late payments or evictions, that’s another red flag that they might not be the best tenant.

5. Personal References

Personal References-Property Management Software

A personal reference can give you a good idea of what the potential tenant is like as a person and whether or not they would be a good fit for your property.

To get a personal reference, you can ask the potential tenant for the contact information of someone who knows them well, such as a friend or family member.

Alternatively, you can check their social media accounts to see if they have any recommendations or endorsements from other people.

If you can get a personal reference, be sure to contact the person and ask them about the potential tenant’s character, their rental history (if applicable), and whether or not they would recommend them as a tenant.


Once you have collected this information, you can use free property management software to help you decide which tenant to select. The software will consider all the factors listed above and provide you with a list of qualified candidates. From there, you can choose the tenant you feel is the best fit for your property.


Property management software can be a powerful tool for landlords when screening tenants. By using the right criteria and following the above tips, you can confidently select tenants that will be a good fit for your property. With a little time and effort, you can find the perfect tenants for your next rental property.

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